The four pricing shapes
Comparing ERP prices by looking at a per-user rate is how businesses end up surprised at renewal. The rate is less important than the shape, because the shapes reward completely different businesses.
| Shape | How it bills | Cheapest for |
|---|---|---|
| Per user, all apps | One rate per user; every module included | Few users who need many modules |
| Per module plus per user | A rate for each module switched on, plus a rate per user | Many users who need few modules |
| Per site or server | One rate for the installation, regardless of headcount | Large teams where most people use it lightly |
| Open source, self-hosted | No licence fee; you pay for hosting and skills | Teams with someone to run it |
Published rates, as at September 2026
These are the vendors’ own published figures, read on 12 September 2026. Rates change, and some vendors do not publish India pricing at all — check current terms before you rely on any of this.
- Odoo (India list) One App Free at ₹0 for a single app with unlimited users; Standard ₹580 per user per month billed yearly; Custom ₹890 per user per month billed yearly. All apps are included in the paid plans.
- ERPNext free and open source under AGPL-3.0, self-hosted at no licence cost. Frappe Cloud hosting starts at ₹410 a month for a site and ₹1,800 a month for a server — priced per site, not per user.
- Zoho One sold as All Employee pricing, which requires a licence for every person on your payroll, or Flexible User pricing, which does not and costs more per user. Published third-party figures for India disagree with each other, so get the current rate from Zoho directly.
- Unnati every module included, priced per user — a rough ₹300 per user per month for a minimum of 10 users, times twelve, plus 18% GST, with the final price agreed with you personally. The estimator on our pricing page does the arithmetic.
- TallyPrime a licence purchase plus an annual services subscription. Check current terms with Tally.
The costs that are not on the price page
For a first ERP, implementation and data work are often a larger first-year number than the subscription. A quote that omits them is not cheaper; it is less complete.
- Data migration extracting, cleaning and mapping items, parties, ledgers and opening balances. Ask explicitly who does this and whether it is included.
- Implementation and configuration chart of accounts, tax rates, approval rules, user roles.
- Training, and the productivity dip while people learn. Budget for a slower month.
- GST 18% on Indian software subscriptions, and it is routinely quoted exclusive.
- Add-ons and integrations e-invoicing connectors, payment gateways, biometric devices.
- Growth the users and modules you will add in year two, at year-two rates.
Work out your own number, not a market average
There is no useful average price for ERP in India, and any figure quoted as one is guesswork dressed as research. A five-person distributor and a sixty-person manufacturer are not in the same market.
Do this instead: count the people who genuinely need a login, list the modules that solve your three operational problems, and price that combination at each vendor for three years. The winner is often not the one with the lowest headline rate, and it changes as soon as your headcount does.
In short
- Four pricing shapes exist in India, and the shape matters more than the rate.
- Per-user-all-apps rewards small teams with broad needs; per-module rewards large teams with narrow ones.
- Open source is free to licence and not free to run.
- Implementation, migration, training and 18% GST are often missing from the comparison.
- Price three years on your own headcount. Market averages are meaningless here.